Why Choose Gimmal for Company Records Management?

Today’s organizations face challenges in managing corporate records. Storing, organizing and protecting data are key aspects that affect productivity and regulatory compliance. The Gimmal system stands out from other solutions because of its comprehensive approach to records management, both physical and digital. In this article, we will discuss why you should implement Gimmal in your company.

Key findings:

1. Gimmal combines the management of physical and digital documents, providing full control over company resources.
2. The system enables regulatory compliance, minimizing the risk of penalties and violations.
3. Gimmal’s process automation increases work efficiency and reduces the risk of human error.
4. The tool integrates with popular platforms such as SharePoint and Office 365.
5. The Gimmal implementation supports organizations in optimizing costs and improving operational efficiency.

Table of Contents:

1. What is Gimmal?
2. Key features of the Gimmal system
3. Benefits of implementing Gimmal in the company
4. How does Gimmal support regulatory compliance?
5. Frequently asked questions

What is Gimmal?

Gimmal is a state-of-the-art document management system that enables organizations to effectively manage both physical and digital documents. It offers a comprehensive solution that allows documents to be stored, tracked and secured in one place. Thanks to its flexibility, Gimmal can be customized to meet the needs of small, medium and large companies. The system combines the functionality of document lifecycle management, document archiving and regulatory compliance. It’s an ideal solution for companies that want to increase operational efficiency and minimize document management risks. Learn more about Gimmal: Document Management System

Key features of the Gimmal system

1. Physical and digital documentation management – Gimmal enables integration of the management of all types of documentation, eliminating the need for multiple different systems.
2. Process automation – Automatic classification, filing and workflow reduce the risk of errors and save staff time.
3. Integration with popular platforms – Gimmal works with platforms such as Microsoft SharePoint, Office 365 and OneDrive, making it easy to deploy and use.
4. Document lifecycle management – From creation, to use, to archiving or destruction, everything is monitored and controlled.
5. Advanced reporting and auditing – The tool provides detailed reports to help track document usage and compliance with company policies.

Read more about Gimmal’s features here: Gimmal functionalities

Benefits of implementing Gimmal in the company

1. Increased productivity – Automating records management processes allows employees to focus on key tasks, eliminating time-consuming manual tasks.
2. Cost optimization – By digitizing physical records and better organizing data, companies can reduce operating costs.
3. Improved security – The system provides advanced document protection features such as access control and data encryption.
4. Regulatory compliance – Automatic enforcement of record retention and management policies minimizes the risk of penalties for regulatory violations.
5. Better team collaboration – Integration with popular platforms enables easy access to documents and improves teamwork.

Read more about the benefits of implementing Gimmal: Benefits of Gimmal

How does Gimmal support regulatory compliance?

One of the biggest challenges of records management is meeting regulatory requirements such as RODO and HIPAA. Gimmal automates compliance-related processes such as:

1. Data retention management – The system automatically deletes or archives documents after a certain period of time, according to company policy.
2. Auditing and reporting – Detailed activity logs and reports help prepare for external and internal audits.
3. Data security – Encryption and access control features ensure that documents are protected from unauthorized access.
4. Real-time compliance management – The system monitors activity in real time, identifying potential compliance violations.

Read more about Regulatory compliance: Regulatory Compliance with Gimmal

Frequently asked questions

1. does Gimmal support physical and digital documentation simultaneously?
Yes, Gimmal allows you to manage both physical and digital documents in one system.

2 What are the biggest benefits of implementing Gimmal?
Increase productivity, optimize costs, better organize documents and comply with regulations.

3. does Gimmal integrate with other IT systems?
Yes, Gimmal works with popular platforms such as SharePoint, Office 365 and OneDrive.

4. does the implementation of Gimmal require a large investment?
The cost of implementation depends on the specifics of the organization, but the investment pays off quickly through time savings and better workflow.