Every company – regardless of industry – generates dozens of documents every day: contracts, invoices, reports or internal correspondence. Over time, this creates a huge database that is difficult to keep in check. Documentation chaos leads to errors, financial losses and security problems. The solution is Gimmal, an information management system that organizes documents and supports organizations in their daily operations.
Key findings
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Gimmal automates the organizing and archiving of documents.
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The system increases safety and eliminates the risk of leaks.
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With a central repository, companies find the information they need faster.
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The tool supports regulatory compliance, such as RODO.
Table of contents
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Why do companies have a problem with documentation?
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Gimmal – what is it and how does it work?
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What are the benefits of organizing documents?
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Gimmal and data security
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Compliance support
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Frequently asked questions
Why do companies have a problem with documentation?
Companies often store documents in multiple places – on employees’ computers, in emails, on external drives or in the cloud. The lack of a single system creates clutter, and it takes a lot of time to find the right file. This also increases the risk of losing confidential information.
Gimmal – what is it and how does it work?
Gimmal is a tool that centralizes all documents in one place. The system automatically classifies and organizes files, and controls their life cycle – from creation, to storage, to archiving. This gives the company full control over its documentation.
What are the benefits of organizing documents?
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Find the information you need faster.
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Saving employees’ time.
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Reduce the risk of errors and duplicates.
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Greater transparency in business processes.
Gimmal and data security
One of the biggest challenges for companies is protecting data from leaks. Gimmal allows you to precisely control access – each employee sees only the documents they need. This makes sensitive information, such as customer data or contracts, more secure.
Compliance support
Companies must comply with data storage regulations, such as RODO and industry-specific regulations. Gimmal supports compliance with these requirements by providing monitoring and reporting tools. This helps avoid penalties and build credibility with customers.
Frequently asked questions
Is Gimmal difficult to use?
No, it was designed with simplicity in mind – even people without IT knowledge can handle the system.
Can the tool be integrated into existing systems?
Yes, Gimmal works with popular document and data management platforms.
Does Gimmal only work well for large companies?
No, the system can also be adapted to smaller organizations.
Summary
Gimmal is an effective solution that helps companies organize documents and increase information security. With centralization, automation and regulatory compliance, organizations save time, avoid errors and protect their customers’ data.
