Secure file sharing: Best practices for companies using cloud computing

In the era of digitization, cloud computing has become an indispensable tool for companies of all sizes. It enables easy access to and exchange of data between teams in different locations. However, without proper precautions, sharing files in the cloud can lead to serious threats to IT cyber security. So how do you protect your data and prevent leaks?

Key findings:

• Secure file sharing requires the right tools and procedures.
• OPSWAT solutions effectively secure data in the cloud.
• It is crucial to educate employees and apply best practices in the field of cyber security.

Table of Contents:

1. Why is cloud file sharing security crucial?
2. The biggest risks of cloud file sharing.
3. How does OPSWAT support secure data transfer?
4. Best practices for companies using the cloud.
5. Frequently Asked Questions.

Why is cloud file sharing security crucial?

Cloud computing has revolutionized the way companies store and exchange files. It enables rapid access to data and real-time collaboration, speeding up projects and reducing operational costs. Unfortunately, the growing popularity of the cloud also makes it an attractive target for cybercriminals. Data leaks, ransomware attacks or unauthorized access are just some of the threats that can affect companies using the cloud. Without proper safeguards, file sharing can lead to financial losses, damage to a company’s reputation, and violations of data protection laws such as RODO.

The biggest risks of cloud file sharing

1. Phishing and malware – Hackers can use fake emails to gain access to the cloud and introduce malware.
2. No data encryption – Data sent without proper encryption can be intercepted during transfer.
3. Unauthorized access – Lack of control over who has access to files increases the risk of unwanted actions.
4. Outdated software – Gaps in outdated systems can be exploited by hackers to launch attacks.
5. Human error – Accidentally sharing files with the wrong people is one of the most common risks.

How does OPSWAT support secure data transfer?

OPSWAT offers advanced solutions that protect companies from the dangers of cloud-based file sharing. Their technologies focus on analyzing and sanitizing files before they are uploaded or downloaded.

1. Data sanitization (CDR) – This technology removes potential threats from files, preserving their functionality. This ensures that malware is eliminated even before the file is opened.
2. Multi-engine scanning – OPSWAT’s tools use several antivirus engines at the same time, increasing the effectiveness of threat detection.
3. Secure access – OPSWAT enables fine-grained control of access to data in the cloud, so that only authorized users can access it.
4. Regulatory compliance – OPSWAT solutions support companies in complying with RODO and other data protection regulations.

Best practices for companies using the cloud

1. Implement data encryption – All files sent to and from the cloud should be encrypted to prevent interception.
2. Two-factor authentication (2FA) – The requirement for double confirmation of user identity significantly increases the level of security.
3. Regular employee training – Education on cyber threats and principles is the cornerstone of data protection.
4. Cloud-based activity monitoring – Continuous tracking of network traffic and user activity helps quickly detect suspicious activity.
5. Using advanced security tools – OPSWAT technologies offer comprehensive support for secure data exchange.

Frequently asked questions

Does OPSWAT work with any cloud platform?
Yes, OPSWAT offers solutions that are compatible with popular platforms such as Google Drive, OneDrive and Dropbox.

Does OPSWAT provide protection against ransomware?
Yes, data sanitization and multi-engine scanning technology effectively eliminates ransomware before the file is opened.

Which companies should use OPSWAT?
OPSWAT’s solutions are suitable for companies of all sizes that use cloud computing to store and exchange data.