Automation of Physical and Digital Document Management at Gimmal

In the digital age, document management is becoming increasingly complex, especially when companies need to handle digital and physical documents simultaneously. Automating document management processes is key to increasing efficiency, regulatory compliance and reducing costs. Gimmal’s solutions support organizations in effectively managing all types of documentation.

Key findings:

1. Automating document management processes speeds up workflow and minimizes errors.
2. Gimmal integrates physical and digital document management, providing complete control over information.
3. The Gimmal implementation supports compliance with legal regulations and corporate policies.
4. Automation reduces operating costs and improves documentation organization.
5. Gimmal’s document management systems are scalable and tailored to meet the needs of companies of all sizes.

Table of Contents:

1. Why automate document management?
2. Gimmal’s key features for document management
3. Advantages of automating physical and digital documentation
4. How to implement Gimmal in your company?
5. Frequently asked questions

Why automate document management?

Manual document management is time-consuming, costly and error-prone. Automation eliminates these problems by offering:

• Faster workflow – documents are automatically classified, archived and forwarded to the appropriate people or departments.
• Reduction of operating costs – minimizing the use of paper and human resources for manual document processing.
• Improved accuracy – automated systems eliminate errors associated with manual data entry.
• Compliance – automation enables the implementation of compliance and security policies at the system level.

Learn more about automating document management: Document Management with Gimmal

Gimmal’s key features for document management

Gimmal systems offer comprehensive solutions for managing physical and digital documents. Key features include:

1. Automatic classification of documents – recognition of document types and their automatic assignment to appropriate categories.
2. Manage the lifecycle of documents – from creation, to use, to archiving or disposal.
3. Integration with cloud systems – Gimmal supports platforms such as SharePoint, Office 365 and OneDrive.
4. Tracking the location of physical documents – advanced tracking features help monitor the availability and location of paper documents.
5. Auditing and reporting – the ability to generate real-time reports to support compliance and data analysis.

Read more about Gimmal’s features here: Gimmal functionalities

Advantages of automating physical and digital documentation

There are many benefits to automating document management, including:

• Increased productivity – employees can find and process documents faster with automated search systems.
• Reduction of human error – processes such as classification and archiving are carried out automatically, reducing the risk of errors.
• Information security – automatic application of data protection policies minimizes the risk of leakage.
• Saving space – Digitizing physical documents eliminates the need to store them in offices or warehouses.

See how Gimmal supports the automation of documentation processes: Automation with Gimmal

How to implement Gimmal in your company?

Implementing Gimmal requires proper preparation and planning. The key steps are:

1. Analysis of the company’s needs – determining what documents and processes need to be automated.
2. Infrastructure preparation – integration of Gimmal with existing IT systems.
3. Data migration – transfer of physical and digital documents to the Gimmal system.
4. Employee training – ensuring that the team knows the functions of the system and how to use it effectively.
5. Monitoring and optimization – regular analysis of system performance and implementation of improvements.

Read more about Gimmal implementation: Gimmal implementation

Frequently asked questions

1. does Gimmal support physical and digital documents simultaneously?
Yes, Gimmal allows you to manage both digital and physical documents in one system.

2 What are the benefits of automating physical documentation?
Automating physical records saves space, reduces storage costs and makes information more easily accessible.

3. Can Gimmal be integrated with other systems in the company?
Yes, Gimmal integrates with popular platforms such as SharePoint, Office 365, and OneDrive.

4 What features support regulatory compliance?
Gimmal offers auditing, reporting and document lifecycle management functions to support regulatory compliance.