Records management in large organizations is not only a matter of order and regulatory compliance, but also security. Many data leaks result from a lack of control over files and unauthorized access. Under such conditions, it becomes crucial to implement tools that support the collaboration of IT teams while taking care of cyber security. One of the leaders in this field is Gimmal – an information and risk management platform.
Key findings
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Gimmal centralizes records management, eliminating information chaos.
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Automated security policies minimize the risk of data breaches.
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The tool supports collaboration between IT and compliance teams.
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With integrations, Gimmal facilitates compliance with RODO, HIPAA or SOX.
Table of contents
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The problem of information silos in IT
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Gimmal as a tool for collaboration and control
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Documentation key functions for cyber security
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Automation and integration with business processes
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Benefits for companies and IT teams
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FAQ
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Summary
The problem of information silos in IT
In many organizations, documents are stored in a variety of systems – from file servers to cloud applications. The lack of central control leads to clutter, data duplication and increased risk of leaks. IT teams must not only maintain the infrastructure, but also manage the security of distributed documentation.
Gimmal as a tool for collaboration and control
Gimmal organizes information management by bringing IT, legal and compliance teams together in a common space. It enables control over the entire lifecycle of documents – from creation to storage to disposal. In this way, it eliminates information chaos and supports regulatory compliance.
Documentation key functions for cyber security
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Data centralization – all files and documents available in one system.
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Access control – precise management of permissions for users.
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Retention policies – automatic deletion or archiving of data in accordance with regulations.
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Audit trails – full history of user activities for security and compliance purposes.
Automation and integration with business processes
The system integrates with applications used daily in the organization, such as Microsoft 365 and SharePoint. Automatic security rules eliminate the risk of human error, and IT teams can focus on strategic tasks instead of manual control.
Benefits for companies and IT teams
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Increase transparency and security of documentation.
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Better cooperation between departments – IT, legal and compliance.
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Automation that reduces time-consuming processes.
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Protection against security incidents and fines for non-compliance.
FAQ
Is Gimmal only suitable for large corporations?
No – the system is scalable and also works well for medium-sized companies.
Does Gimmal replace backup tools?
No – it complements them by focusing on records management and compliance.
Does Gimmal support remote working?
Yes – allows secure access to documents regardless of location.
Is the implementation complicated?
The platform has a modular design and integrations that make implementation easy.
Summary
Effective collaboration in IT is not possible without organized and secure records management. Gimmal simplifies these processes by combining data centralization, automation and access control. This enables IT teams to operate faster, more securely and in compliance with regulations, minimizing the risk of security incidents.
