Public institutions process huge amounts of documents every day – from administrative applications and decisions to contracts and financial reports. Unfortunately, there is often no consistent records management system, leading to chaos and the risk of losing confidential information. Solutions like Gimmal help bring order and increase data security in the public sector.
Key findings
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Gimmal supports public institutions in secure document management.
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The system automates processes and eliminates human error.
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Regulatory compliance is made easier with a central repository.
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The implementation of Gimmal improves the efficiency of offices and builds trust among citizens.
Table of contents
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Reason 1: Security of citizens’ data
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Reason 2: Compliance
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Reason 3: Eliminate documentation chaos
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Reason 4: Saving time and resources.
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Reason 5: Greater public trust
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Frequently asked questions
Reason 1: Security of citizens’ data
Public facilities store citizens’ personal, financial and health data. With Gimmal, access to them is controlled and protected from leakage, minimizing the risk of incidents.
Reason 2: Compliance
RODO and other regulations require that documents be stored and processed according to specific rules. Gimmal supports institutions in complying with these requirements by facilitating audits and reporting.
Reason 3: Eliminate documentation chaos
The lack of a system causes clutter and difficulty in finding information. Gimmal centralizes documents, automatically classifies them and allows you to quickly find the files you need.
Reason 4: Saving time and resources.
By automating processes, officials spend less time manually organizing documents. This means greater work efficiency and the ability to focus on serving citizens.
Reason 5: Greater public trust
Citizens expect their data to be secure and available when needed. Institutions that implement modern information management solutions build a reputation for being modern and reliable.
Frequently asked questions
Will Gimmal work well in small offices?
Yes, the system is scalable and adaptable to the needs of different institutions.
Does the implementation require a large investment in IT infrastructure?
No, Gimmal works with existing systems and does not require a complete overhaul.
Does Gimmal support the archiving of paper documents?
Yes, it also allows digitizing traditional documents.
Summary
Gimmal is a solution that every public institution should consider. It enables secure and legal document management, eliminates chaos, saves staff time and strengthens citizen trust. It’s a technology that really improves the quality of public services.
